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U. S. Mailboxes: Changing Your Email Reply Address in Outlook or Outlook Express

Changing Your Email Reply Address

One of the big misconceptions on the net is that your email "reply address" is somehow "real" or "correct".

In actuality, your email "reply address" is just like the reply address on the outside of a snail-mail envelope.

The email reply address tells the recipient how to write you back.

But, the email reply address can be anything. I can set my email software to have any reply address I want.

This page explains why you would want to and how to do it.


Why Change Your Email Reply Address

The biggest reason that I help people change their email reply address is so that they can use email forwarding. Email forwarding makes it possible for you to "own" your own email address and to keep that address even if you ever change ISPs.

If you own your own email address then when you move across the country, or when your ISP gets bought, or when you want to change because you got a better deal, you just change. You don't have to tell anyone that you did and everyone can keep writing you at the email address that you own.

I have a page on my site that explains this in more detail. Just click here to open that page in a new window.

If you are using email forwarding, then you will want your email to show your forwarding address instead of your "real" address.

For example, if you were Gaspar Aluzo and your real email address was GAluzo@earthlink.net but you were using a forwarding address of GAluzo@GasparAluzo.com, you would want your email to show GAluzo@GasparAluzo.com. That way when people replied to you, and more importantly, when they put you in their address book, they would use your forwarding email address.

Outlook and Outlook express

The particular steps here only work for Outlook. (And it has been updated for Outlook 2007) though prior and subsequent versions of Outlook are similar. If you are using different email software, you will need to consult that software to identify how to change your email reply address.

Changing Your Reply Address

These steps will work in Outlook 2007:

  1. Click on "Tools".
  2. Click on "Account Settings.
  3. Click on "New" to set up a new address.
  4. Click on "Next".
  5. Check the box "Manually configure server settings ...".
  6. Click on "Next".
  7. Choose "Internet email".
  8. Click on "Next".
     
  9. Fill in the data (Your name [the name that will show in the reply address], Your forwarding email address [the address replies will be sent to], Your server info, and Your server email login info).
  10. Click on "More Settings".
      
  11. Under "General" enter the account name as you want it to  show in Outlook on your computer.
  12. Under "Outgoing Server" probably choose "My outgoing (SMTP) server requires authentification.
  13. Under "Outgoing Server" probably choose "Use the same settings as my incoming mail server".
  14. Under "Advanced" you may need (check with your email host) to change the "Outgoing server (SMTP)" port number (587 is common if it is not 25).
     
  15. Click on "OK". then "Next", then "Finish".

Note: I substantially rewrote this section for Outlook 2007 on 19.Nov.2010. Please let me know. Is it right? Wrong? 

You will now have changed the address that will show as the From address when you send an email and that will be used as a Reply address when someone clicks Reply.

Creating Another Address

Some people will need more than one email address. I have a page on my site that explains this in more detail. Just click here to open that page in a new window.


Other Related Pages On My Site

Creating Another Email AddressCreating Another Email Address:  How to create a second (or third or fourth . . .) email address in Outlook or Outlook express. This page explains why you might need to and provides click by click instructions. 

Own Your Own Email AddressOwn Your Own Email Address: Today, it costs less than three cents per day to own your own email address. If you own your own email address, then the next time you change ISPs, you will not have to change addresses and will not have to send out notices about your new address.

Registration With NamECheapRegistration With NamECheap: Because I recommend NamECheap for domain registration, URL forwarding and email forwarding, I was emailing people over and over answering simple questions. I wrote this page to provide a central help point. 

The extra text menu links (previously here) are being removed in the site redesign.
Browser and search engine improvements have eliminated the motivation/necessity for them.

This page created:
before
Fri, 25.Oct.2002

Last updated:
23:54, Wed, 12.Feb.2014

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change your email reply address outlook express; qwerty . . . change your email reply address outlook express; qwerty